Much information
that we have share and now we have mid semester examination around one
week………………
we are very nervous
because have to ketchup so many syllabus in one subject…….
From the
first day of entering the class, we thought that the subject (AIS) is a
difficult one. However, after almost more than a month us had learned AIS, it
is not as difficult as us thought it will be especially for UBS class.
For the tutorial class, it is
all about theory and a bit confusing but with if we put some effort, us sure we
can get good grade we hope
that we can get A for accounting information system that was teach by madam
fatimatul……
AIS exam are scheduled on Monday next week on 30th July 2012 at 8.30am
until 10.30am and at this moment, we have not finished revising all the chapters
yet but we pretty sure we will provide enough time to read, understand and
memorize all the four chapters.
other than that we hope the other subject, we also can
score…..we hope in this month ramadhan we can strong to do more revision and
will be get spirit from Allah saw……after mid semester examination, we can
continue our blog with more information about UBS and also will be give us the
new learn about UBS…………. so don’t forget to see our blog after this…….okey…… Whatever
it is, all the students should always 'Study
Smart and NOT Study Hard'.
I wish all the AIS classmates will receive a
good grade for AIS subject and other subject too…………… do the
best for your mid semester
examination…………. do the best beat the rest……..
thanks for all my lecture and
don’t forget to pray for us to be success in my mid semester examination….. Assalamualaikum….
Alhamdulillah finally... we have found a company that would like to
cooperate on the project progress ofUBS-CSR project so for may 2012 until 24th
July 2012.
We already meet the employees of this company but they said we must
make an appointment to see the Manager.
Unfortunately on the day we
went to the company, their manager is not around so we have to find another day
to make an appointment again or wait for the company to call us.
We wait until
a week but nothing responds we get from the company.
But
we are very disappointed
because we had to
wait for a week to get all the materials we needed for our projects. This
company is the third Company that we choose for our project.
During the week, we
wait until we feel that the company did not want to cooperate with us, so we
thought we'd like to find other companies for this project.
Given the increasingly
short time to find another company to continue our project, we tried for the
last time, met with the owner of the company, whether he really wants to help
us in our project.
Company owner finally give full cooperation to the success
of our project, this time to give everything we need from the company.
Companies
that we select is Mongun Management Sdn. Bhd. This is a company doing business
consultants building & account management. We thank you speech to Mongun Management
Sdn.Bhd manager for the cooperation extended to us.
They agreed to give us documents which all the data in those documents need to translate to UBS System...but until now we still did not get all source document what we needs..we just get a details to that company such as business card and detail about that company... The manager promises to give all documents what we need in this week but he not deliver on its promises....when we call he did not pick up the phone and when we message he also did not reply a message...and we go to the office but he says want to give and promises want to send a all documents by email..but until now we still did not get anything...from MONGUN MANAGEMENT SDN.BHD. Then, we decided to continue our search and cancel our intention to reject that company because did not give cooperate with our project and us...and always give same reason when we go to that company....but still don't have any result from that person.....
besides that,we did not give up and discouragement...today, Saturday on 28 july 2012...we still go to find company for our project....Like Sir Fendy says,we must wake up and must have effort to find a company...even ramadhan month....
with the blessings of the gods in this Ramadhan month,we already gets a company with is a fourth company that want to helps us....They promises want to give all documents what we need on Monday....that company name is Trigger Power Sdn.Bhd..
On 30 july 2012, Monday at 2 o'clock, we went to their office which is located in No.27A, 4th floor, Jalan Tengku Ampuan Zabedah F 9/F, seksyen 9, Shah Alam....
our appointment with Mr Amran Che Othman......... Directors of Trigger Power Sdn.Bhd. run smoothly.... she give us all her commitment to us... although she have a lot of work to do... at that time...
we also get what we want...and finding all the documents that we need for our project which is Key-in in UBS System....
the documents that we find are... invoice, bank statement, payment vouchers..they also have given all the document that we want .... The document has also been in photostat ... we just need to photostat of the voucher only ....we already get and save in pendrive.....
We are so happy because..trigger company help us and give full cooperation to us and we also very touched ... because we think she is very good for providing all the information for us ...we spend our time at that office in 30 minutes to complete our project.........
Last but not least, we will continue our project after mid semester examination....end....and we so exicted to continue this project..hope us can do it the best among the best.....so CHAYOK!!!!!!!! we can do it!!!!!!
Alhamdullilah...
seventh class
we have learn the new skill.....In lesson 3 we learn how to handle opening balance....in step 1 until step 8 are the same previous lesson that we learn.....new for today is step 9, which is fultering opening balance...
Go to General Journal --> enter opening balanceit is for company which is already to run a business and have opening balance which is prepaid.....
you can see it in income and expenses account...
change in the starting at the period -->can see income and expenses...
After making the
blog, Sir Fendy give new tasks to us.. We are asked to find a company ...
at
the same time we have also divided the assignment to two people per group.. Yet
there are among us who would like to do this task on its own the largest
unaccompanied and not have friends to help each other.
Like a Sir Fendy says..
They have to face trials and also the problem by alone.. Even had to go through
and face bends finding a company without in the sight friends....
So let’s go finds
that’s introfor this project….
As you all know,
the objective
of MSU CSR Project is want help to convert an organization that uses
manual accounting system to computerize accounting system….
Then, implement the
uses of computerized accounting software in a real life situation…And will be
registered as part of GRADUATE EMPLOYABILITY SKILLS (GEM’S) under COMMUNITEE
SERVICE…
When already get
the company, we are required to identify the business organization that uses manual procedure in recording its business transactions until the preparations
of final accounts….
Besides that, we
also required to upgrade the business organization manual accounting procedure
to computerized accounting usingUBS software in recording its business
transactions also final accounts….
Sir Fendy says,
all business transactions must be identified from various source of documents
of a business organization such as bank statement, cash book, cheque slip,
payment voucher, receipts, and various invoices….
The transactions that had to
be recorded must be at least six month period..Sir Fendy want the past history
data is encouraged. When that already stated we must to submit on 14 september
2012 before 5 p.m.
Us got many
experience in searching potential company..before this i’m Nor’ain one group with my senior….
but not
longer because she have drop this subject. It is because she said so difficult
to get the company and did not give us a chance to make our dream came true…I
really worried because I must do it alone… If all of you want to know, more
than ten companies that we try to get their co-operation.
but now I one
group with Azliza Syazwani….we start our mission……We try to get the first company at
apartment Perdana….i really excited when that guy…he said want to help us…..but
when we call to get tocument that we want that person did not pick up the
phone….after that wanie try to get another company that is a second company at Brunsfield Apartment…..it
so difficult because majority mini market at the brunsfield do not keep all the
document that we need…..
Then, after us
try finds another company wanie found that one company want to help us…and want
to give all source of document that we wants..We very excited and so happy because
still have people wanted to help us and want to know about this project…..
Until now, we
still waiting that documents…. because they promise want to give this Friday…I hope
so…
last but not
least…we try to get the company that company is wanie friends…we hope that this
company will give us full commitment to be ensure that our project will be
success. Our company is Mongun Management Sdn.Bhd.
at UBS Lab class , us have been taught on how to use UBS system on computer . Basically, this is what I've waiting for since my first UBS Lab class :)
this blog is for us to story and know about our learning progress in UBS skills...
today we wanna to explain what we learn so far..
This is a tutorial from you tube...so we also can learn and remember although than thatif us forget how to do others transactions....
so let go and enjoys this video..
As long as Us concerned, the purpose of doing that assignment
is to make the progress of key in the information in the system easier, as this is our very first time using UBS Accounting System.
On the
First class.
From Sir Noreffendy
Us have been taught on how to use UBS system on computer
We exposed UBS Accounting Information System which is
differences between manual accounting and computerized..
Basically, this is what I've waiting for since my first UBS Lab class :)
Second class
There were skills that us have been discovered during my last class. They were how to enter the accounts, how to key in all the transactions and how to key in all the double entries and how to review and to correct what we have to key in.when using UBS system we mustbe careful, and remember to follow the right step.
The first month's activities involved only cash transaction. There is no opening balance, no debtor, no creditor and stock value.
However, there were several basic things to do before I can apply all the skills mentioned earlier. First is creating the new company data ; i.e WANIE_BIA. Next , on the UBS interface go as "Admin".
An "Admin" must be very honest because he/she can views all the accounts made in the company. Moving on, update the company profile if there are any changes to made on it. To update the company profile, go to 'Housekeeping' tab -> Setup -> General Setup.
After finished completing the tasks above, now is where I had applied the first skill on how to enter the account.
To enter the account, go to 'General' tab -> General Ledger Account Maintenance. Then, just key in all the information according to the following Chart of Account. Example; Account No.(1000/000), A/C Description(CAPITAL), Account Type(A), Special A/C(blank). After finished, I have to check it back. To check, I need to go to 'General' tab -> Print List of Account. If there were any mistakes made, we can always correct the errors in the Print List of Account by double-click on the particular list, reverse the mistake made then once you've completed, click 'Save'.
Next skill washow to key in all the transactions.
To do this, I need to go to 'Transaction' tab -> Organize Batches. Key in all the entries i.e; Type(Credit), Titles(Sales Journal-Jan08), Period(1). To check the entries made, go to 'Transaction' tab -> Organize Batches.
Last skill was on how to key in the double entry.
Okay, this part was a bit tricky. Here is where the previous tutorial is needed to reduce the confusion. Go to 'Transaction' tab -> Transaction File Maintenance. For the batch, I had entered number 5 which was for Cash Book(Bank)-Jan08 as all the transactions made were in the respect of the bank. Sir Fendy told us to use 'Add Entry' instead of 'Quick Entry' so that we can learn it slowly and manually. What I have done in the 'Add Entry' was, I adjusted the date, picked Account Type, inserted the debit and credit transactions and once I had done, I previewed the list of double entry by clicking the 'Transaction' tab -> Print Batch of Transactions and adjusted the batch to batch 5. In this place, double-click on the list which is wrong to correct the errors
There were skills that us have been discovered during my last class.
Now lets go see this video...i hope you all can be more understands what Sir fendy tough in the class and can be more understand when you all see this video..
Back to the others topics....on
Third class
We continue learn skills in second class using UBS. 1st and 2nd step are same.We also have be given project that we have to find one company and borrow their document for the past year. Then,go to theFBMP Deans Office at Level 10 to getting "Student Confirmation Letter.It is so important to us to get data from that company.We will using it to key in our UBS system to show how we understand the UBS system.
Fourth class
We still continue with lesson for the past class.
Before proceeding learning a new lesson for the class , Sir Fendy told us to log in to our previous company's profile . But then , we had to delete the file in order to try the other way of entering the information .
we had to delete the file in order to try the other way of entering the information .First skill that i have learned today was to delete the file . To do this , go to 'Housekeeping' tab -> Clear Files / Generate Sample Chart -> Clear Both Charts of Transactions & Accounts . By now , we can see that on Print Chart of Account , there is no information because all of it had already been deleted . Now since the Chart of Account is now empty , we need to create the new Chart of Account and next proceed to key in the Batches .
Next skill wasto key in the double entry .
But this time around , we were taught on how to use the other way of entering the information which is by using 'Quick Entry'. Go to 'Transaction' tab -> Transactions File Maintenance -> Quick Entry (which is located at the bottom of it).
Third skill was , how to delete unwanted or wrongly added transaction .
Click the 'V.edit' button at very bottom of the page in the Transactions File Maintenance . Fill on the reference list (the one you would like to delete) with asterisks symbol (*) ten times and zero the value on both debit and credit (0.00) . Then go to 'Housekeeping' tab -> File Organisation . In File Organisation , uncheck the rest of the features displayed and only check on 'delete unwanted files' . Click OK to complete the deletion
Last skill i have learned was on howto change the name of the account and to change the value (change in many) .
To change the name of the account , go to 'General' tab -> Print Chart of Account -> double click on the name of account you wished to change and type in the new one , i.e ; Cash to Cash Sales . To change the value (change in many) , go to 'Transactions' tab -> Print Batches of Transactions -> click on V.edit . Just change any value and click save to complete it .
This time we learned how to backup and restore our account.
When I had completed all the tasks, Us did the backup part. It is important to do the backup though. Usually, we can save the backup data in the floppy disk or just save it in the computer. Go to 'File' tab -> Backup and Restore.
then sir Affendy ask and remind us about our project and complete our assignment
this time around , it was a quick lesson and I had to collect and write as many information as I can in my notebook . It was hard to write , listen and do the UBS tutorial at a time but at least , the information written above is what I had managed to collect . Today's main lesson is about learning 'Quick Entry' and other that that is about the basic things in UBS Accounting System that we should know at the beginning .
fifth class
This time around , there were a lots of methods or skills of UBS system that had been taught during class . They are nine of them and the skills are as follow :)
create new directory
First is creating the new company data ;
i.eWANIE_BIA. then directory ; i.e ASSGN 2
At UBS interface
Next , on the UBS interface go as"Admin". An
"Admin" must be very honest because he/she can
views all the accounts made in the company.
Moving on, update the company
profile if there are any changes to made on it.
Go toprofile menu make company name; i.e SUPER
GROCERY ENTERPRISE. To update the company
profile, go to 'Housekeeping' tab -> Setup -> General
Setup.
After finished completing the tasks above, now is where I had applied the first skill onhow to enter the account.
To enter the account, go to 'General' tab -> General Ledger Account Maintenance. Then, just key in all the information according to the following Chart of Account. Example; Account No.(1000/000), A/C Description(CAPITAL), Account Type(A), Special A/C(blank). After finished, I have to check it back. To check, I need to go to 'General' tab -> Print List of Account. If there were any mistakes made, we can always correct the errors in the Print List of Account by double-click on the particular list, reverse the mistake made then once you've completed, click 'Save'.
Add New Debtors (Account Receivable
Go to 'Debtors' tab -> Debtors File Maintenance
Add New Creditors (Account Payable)
Go to 'Creditors' tab -> Creditors File Maintenance. It
is the same procedures of maintainingdebtor
listing.
Key In Business Transactions
Using Different Types of Batches
Go to 'Transaction' tab -> Transaction File
Maintenance . For the batch , scroll the list down
down and choose one according to the transaction you
are up to .* To be noted , every transactions may be
having different types of batches *
Restore
"The function of restore is important when user needs to recover back their information either corrupt or mistake that being done .
"Go to 'File' tab -> Backup & Restore -> Restore . Then select the diskette drive that contain your backup drive or if you did backup file at local C drive , go to 'backup folder' the choose C drive follow by the folder -> Click Restore and retype 'RESTORE' in the empty box
However the system can only read file named 'backup.acc' . Therefore , rename your file from i.e ; BACKUP.ACC2WANIE_BIA -> BACKUP.ACC
sixth class
We still continue with lesson for the past class, but
The way of entering the transactions are still the same but the only difference is we need to use different type of batches in order to do it . Like on the previous lesson I have used only one type of batch as all the transactions made were in the respect of the bank ; 'Cash Book (Bank)' . Therefore , only batch 5 is used up . But then , this time around , in my second UBS assignment (2) question , there we a lots of batches involved . So , just change the number batch according to the type of journal you wanted to key in . Like example , I did key in my capital transaction using batch 1 since in the batch list , capital is on the top of the list.
I THINK I'M FALLING IN LOVE WITH THIS SYSTEM ALREADY :)
Then, sir Noreffendy also ask and update us about UBS
project. We already have got a company for this
project. Until now we have collect and get a sources of
documents for that company.
Regarding us Mini project blogging Sir Noreffendy says we must did not change the title that already given to us..Sir Noreffendy always remain us to complete our assignment which is this blog...
To conclude , this time around , it was a quick lesson and I had to collect and write as many information as us can in my notebook . It was hard to write , listen and do the UBS tutorial at a time but at least , the information written above is what us had managed to collect...............
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