UBS SKILLS THAT I HAVE LEARNED UNTL NOW.

WEEK 3

at UBS Lab class , us have been taught on how to use UBS system on computer . Basically, this is what I've waiting for since my first UBS Lab class :) 

this blog is for us to story and know  about our learning progress in UBS skills... 

today we wanna to explain what we learn so far..

This is a tutorial from you tube...so we also can learn and remember although than thatif us forget how to do others transactions....

so let go and enjoys this video..

As long as Us concerned, the purpose of doing that assignment

 is to make the progress of key in the information in the system easier, as this is our very first time using UBS Accounting System. 

  On the

First class.

From Sir Noreffendy  

 Us have been taught on how to use UBS system on computer 

We exposed  UBS Accounting Information System which is 

differences between manual accounting and computerized.. 

Basically, this is what I've waiting for since my first UBS Lab class :)

Second class

There were skills that us have been discovered during my last class. They were how to enter the accounts, how to key in all the transactions and how to key in all the double entries and how to review and to correct what we have to key in.when using UBS system we must be careful, and remember to follow the right step. 

The first month's activities involved only cash transaction. There is no opening balance, no debtor, no creditor and stock value.

However, there were several basic things to do before I can apply all the skills mentioned earlier. First is creating the new company data ; i.e WANIE_BIA. Next , on the UBS interface go as "Admin". 

An "Admin" must be very honest because he/she can views all the accounts made in the company. Moving on, update the company profile if there are any changes to made on it. To update the company profile, go to 'Housekeeping' tab -> Setup -> General Setup.

After finished completing the tasks above, now is where I had applied the first skill on how to enter the account. 

To enter the account, go to 'General' tab -> General Ledger Account Maintenance. Then, just key in all the information according to the following Chart of Account. Example; Account No.(1000/000), A/C Description(CAPITAL), Account Type(A), Special A/C(blank). After finished, I have to check it back. To check, I need to go to 'General' tab -> Print List of Account.  If there were any mistakes made, we can always correct the errors in the Print List of Account by double-click on the particular list, reverse the mistake made then once you've completed, click 'Save'.

Next skill was how to key in all the transactions.

 To do this, I need to go to 'Transaction' tab -> Organize Batches. Key in all the entries i.e; Type(Credit), Titles(Sales Journal-Jan08), Period(1). To check the entries made, go to 'Transaction' tab -> Organize Batches.

Last skill was on how to key in the double entry. 

Okay, this part was a bit tricky. Here is where the previous tutorial is needed to reduce the confusion. Go to 'Transaction' tab -> Transaction File Maintenance. For the batch, I had entered number 5 which was for Cash Book(Bank)-Jan08 as all the transactions made were in the respect of the bank. Sir Fendy told us to use 'Add Entry' instead of 'Quick Entry' so that we can learn it slowly and manually. What I have done in the 'Add Entry' was, I adjusted the date, picked Account Type, inserted the debit and credit transactions and once I had done, I previewed the list of double entry by clicking the 'Transaction' tab -> Print Batch of Transactions and adjusted the batch to batch 5. In this place, double-click on the list which is wrong to correct the errors

There were skills that us have been discovered during my last class. 

Now lets go see this video...i hope you all can be more understands what Sir fendy tough in the class and can be more understand when you all see this video..

Back to the others topics....on

Third class

We continue learn skills in second class using UBS. 1st and 2nd step are same.We also have be given project that we have to find one company and borrow their document for the past year. Then,go to theFBMP Deans Office at Level 10 to getting "Student Confirmation Letter.It is so important to us to get data from that company.We will using it to key in our UBS system to show how we understand the UBS system.

Fourth class

We still continue with lesson for the past class. 

Before proceeding learning a new lesson for the class , Sir Fendy told us to log in to our previous company's profile . But then , we had to delete the file in order to try the other way of entering the information .

we had to delete the file in order to try the other way of entering the information .First skill that i have learned today was to delete the file . To do this ,  go to 'Housekeeping' tab -> Clear Files / Generate Sample Chart -> Clear Both Charts of Transactions & Accounts . By now , we can see that on Print Chart of Account , there is no information because all of it had already been deleted . Now since the Chart of Account is now empty , we need to create the new Chart of Account and next proceed to key in the Batches . 

Next skill was to key in the double entry .

 But this time around , we were taught on how to use the other way of entering the information which is by using 'Quick Entry'. Go to 'Transaction' tab -> Transactions File Maintenance -> Quick Entry (which is located at the bottom of it).

Third skill was , how to delete unwanted or wrongly added transaction . 

Click the 'V.edit' button at very bottom of the page in the Transactions File Maintenance . Fill on the reference list (the one you would like to delete) with asterisks symbol (*) ten times and zero the value on both debit and credit (0.00) . Then go to 'Housekeeping' tab -> File Organisation . In File Organisation , uncheck the rest of the features displayed and only check on 'delete unwanted files' . Click OK to complete the deletion 

Last skill i have learned was on how to change the name of the account and to change the value (change in many) . 

To change the name of the account , go to 'General' tab -> Print Chart of Account -> double click on the name of account you wished to change and type in the new one , i.e ; Cash to Cash Sales . To change the value (change in many) , go to 'Transactions' tab -> Print Batches of Transactions -> click on V.edit . Just change any value and click save to complete it .

This time we learned how to backup and restore our account.  

When I had completed all the tasks, Us did the backup part. It is important to do the backup though. Usually, we can save the backup data in the floppy disk or just save it in the computer. Go to 'File' tab -> Backup and Restore.

then sir Affendy ask and remind us about our project and complete our assignment 

   this time around , it was a quick lesson and I had to collect and write as many information as I can in my notebook . It was hard to write , listen and do the UBS tutorial at a time but at least , the information written above is what I had managed to collect . Today's main lesson is about learning 'Quick Entry' and other that that is about the basic things in UBS Accounting System that we should know at the beginning .

fifth class

This time around , there were a lots of methods or skills of UBS system that had been taught during class . They are nine of them and the skills are as follow :)

create new directory

         First is creating the new company data ;

 i.eWANIE_BIA. then directory ; i.e ASSGN 2

At UBS interface

         Next , on the UBS interface go as "Admin". An 

         "Admin" must be very honest because he/she can  

          views all the accounts made in the company.

 Moving on, update the company  

         profile if there are any changes to made on it. 

         Go toprofile menu make company   name; i.e SUPER 

         GROCERY ENTERPRISE. To update the company  

         profile, go to 'Housekeeping' tab -> Setup -> General  

         Setup.

After finished completing the tasks above, now is where I had applied the first skill on how to enter the account. 

To enter the account, go to 'General' tab -> General Ledger Account Maintenance. Then, just key in all the information according to the following Chart of Account. Example; Account No.(1000/000), A/C Description(CAPITAL), Account Type(A), Special A/C(blank). After finished, I have to check it back. To check, I need to go to 'General' tab -> Print List of Account.  If there were any mistakes made, we can always correct the errors in the Print List of Account by double-click on the particular list, reverse the mistake made then once you've completed, click 'Save'.

Add New Debtors (Account Receivable

     Go to 'Debtors' tab -> Debtors File Maintenance

Add New Creditors (Account Payable)

      Go to 'Creditors' tab -> Creditors File Maintenance. It   

     is the same procedures of maintaining debtor   

     listing.

Key In Business Transactions 

Using Different Types of Batches

       Go to 'Transaction' tab -> Transaction File 

       Maintenance . For the batch , scroll the list down   

       down and choose one according to the transaction you  

       are up to .* To be noted , every transactions may be 

       having different types of batches *

Restore

    "The function of restore is important when user needs to  recover back their information either corrupt or mistake that being done .

"Go to 'File' tab -> Backup & Restore -> Restore . Then select the diskette drive that contain your backup drive or if you did backup file at local C drive , go to 'backup folder' the choose C drive follow by the folder -> Click Restore and retype 'RESTORE' in the empty box 

 However the system can only read file named 'backup.acc' . Therefore , rename your file from i.e ; BACKUP.ACC2WANIE_BIA -> BACKUP.ACC 

sixth class

We still continue with lesson for the past class, but

The way of entering the transactions are still the same but the only difference is we need to use different type of batches in order to do it . Like on the previous lesson I have used only one type of batch as all the transactions made were in the respect of the bank ; 'Cash Book (Bank)' . Therefore , only batch 5 is used up . But then , this time around , in my second UBS assignment (2) question , there we a lots of batches involved . So , just change the number batch according to the type of journal you wanted to key in . Like example , I did key in my capital transaction using batch 1 since in the batch list , capital is on the top of the list.

I THINK I'M FALLING IN LOVE WITH THIS SYSTEM ALREADY :)

Then, sir Noreffendy also ask and update us about UBS        

project. We already have got a   company for this

project. Until now we have collect and get a sources of 

documents for that company.

 Regarding us Mini project blogging Sir Noreffendy says we must did not change the title that already given to us..Sir Noreffendy always remain us to complete our assignment which is this blog... 

To conclude , this time around , it was a quick lesson and I had to collect and write as many information as us can in my notebook . It was hard to write , listen and do the UBS tutorial at a time but at least , the information written above is what us had managed to collect...............